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Job Details

Secretary II III

Company name
NANA Development Corporation

Location
Livermore, CA

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Description Essential Duties Serve as a resource in day-to-day administrative matters to all levels of management, both internal and external to the Laboratory. Prepare and\/or compose administrative material for management\u2019s review and signature. Establish and maintain complex databases, spreadsheets, files and tracking systems. Coordinate, select, and compile data from multiple sources for periodic reports and presentations. Manage complex calendars to include independently determining scheduling priorities, committing and managing time and the coordination and scheduling of multiple attendees. Independently track action items; ensure timely flow of paperwork and check for accuracy and completeness prior to submission to management for approval. Arrange domestic and foreign travel with dynamic itineraries and prepare expense reports. Screen telephone calls, independently answer inquires, make appropriate referrals, follow through on request; review, prioritize and disseminate incoming mail. Serve as an administrative team member, back up to other secretaries and administrative support staff across the directorate, and assist with special projects. Work with administrator and other administrative specialists a cover all administrative activities through teaming and load leveling. Coordinate interviews. Assist in compiling offer packages for review and approval. Perform all assignments in accordance with ES&H, Security, and business practice requirements and policies At the Secretary III level: Represent management in daily matters to gather, clarify, and disseminate information and coordinate information and activities. Prepare, keyboard, edit, format, and finalize letters, memorandums and reports, presentation materials, and documents including complex graphics; gather, select, and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for management\u2019s signature. Participate implementing functions within the division. Serve as a resource to accurately interpret policies and procedures and communicate information. Primary timekeeper; assist with resolving time card issues\/discrepancies. Establish and maintain filing systems, both electronic and hard copy. Organize and coordinate meetings and large or complex conferences which may include outside attendees. Marginal Duties Perform other administrative task or special projects as assigned. Essential Skills, Knowledge, and Abilities Intermediate administrative and secretarial experience, including accurate keyboarding, grammar, proofreading, and editing skills. Demonstrated experience working under minimal supervision in a highly complex multi-task environment of rapidly changing priorities, deadlines, with frequent interruptions. Demonstrate advanced personal computer skills and experience using the following software applications: Microsoft Word, Excel PowerPoint and Microsoft Outlook, and the ability to quickly learn new software applications. Demonstrated advanced organization skills, attention to detail, accuracy, and follow through. Demonstrated problem-solving and decision-making skills necessary to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems. Demonstrated communication and interpersonal skills including the ability to use tact, diplomacy, and discretion when dealing with sensitive issues and the ability to work in a diverse environment. Demonstrate knowledge of LLNL policies and procedures. Experience performing effectively in a team atmosphere as well as independently. At the Secretary III level: Advanced administrative and secretarial experience, including: accurate keyboarding, formatting documents, editing, grammar and proofreading skills. Ability to effectively interact with all levels of management, peers and customers internal and external, as well as foster mutual support among the staff. Experience tracking, compiling and monitoring data. Special Requirements Pre-Placement Medical Exam: A job related pre-placement medical examination may be required. Pre-employment drug test: External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test. Anticipated Clearance Level: Q (position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted. AN EQUAL OPPORTUNITY EMPLOYER We are Equal Opportunity Employers. Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, sexual orientation, or any other legally protected status. We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and\/or mental disabilities. If you have a physical and\/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services, canonigo1@llnl.gov or 925-960-0353. The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance. Please do not use the dedicated phone number above to call on the status of your job application if you do not require accessibility assistance or an accommodation. Reasonable accommodation requests are considered on a case-by-case basis. In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and\/or mental disability and need assistance with the online application.

Company info

NANA Development Corporation
Website : http://nana-dev.com

Company Profile
Founded in 1974, NANA Development Corporation is the business arm of NANA Regional Corporation, Inc. All of NANA's business operations are owned by NANA Development Corporation. Like the traditional Iñupiat Hunter, NANA Development Corporation seeks ways to use our land and 10,000 years of doing business to provide service to the benefit of our clients, our shareholders, and the communities in which we live.

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