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Job Details

Administrative Assistant/Receptionist

Company name
Vicente Sederberg

Location
Los Angeles, CA

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Vicente Sederberg is the Marijuana Law Firm - Shaping the Laws, Connecting the Players and Building an Industry. The attorneys specialize in marijuana law and policy development and share expertise with all stakeholders in this new, ever-changing regulatory environment. They advise businesses in new opportunities, state applications, licenses, corporate formation & restructuring, employment contracts, mergers, acquisitions, joint ventures, commercial real estate, dispute resolution, with a specialization in compliance. For businesses and individuals, they offer criminal, civil and administrative representation. The firm serves local, state, federal and foreign governments in drafting legislation and regulations.

Administrative Assistant's that have experience in these areas, who want to be a part of the newest emerging industry of our time, should apply to support this team and this industry.

Responsibilities of our Administrative Assistant include but are not limited to:

Operate telephone to answer, screen, or forward calls, provide information, take messages, or schedule appointments.

Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.

Schedule appointments and maintain and update appointment calendars.

Assists with scheduling and calendar maintenance for the Partner(s) at their location.

Assist with meetings, set up conference lines, Skype, projectors, food and drink, etc.

Hear, direct, and resolve complaints from clients or the public.

Prepare and deliver professional business correspondence and notifications to clients.

Analyze operational and research information and data to support internal projects, as assigned by attorneys and other firm staff, as needed.

File and maintain digital and physical records.

Assist with document formatting, proofreading, and editing.

Responsible for all incoming or outgoing mail: collect, distribute, or prepare mail, package and courier deliveries.

Provide information about the Firm, such as locations, partners and attorneys within the Firm, or services.

Order and maintain office supplies.

Maintain the lobby and conference rooms, as needed.

Communicate needs to the Firm Administrator to ensure smooth office operations.

Qualifications:

Bachelor’s degree preferred, High School required

2+ years of experience working as a Receptioninst or Administrative Assistant preferred.

Experience with multi-line switchboards, computers, scanners, printers and conference equipment.

Microsoft Office, Outlook and Google, webinar and conferencing software.

Experience with NetDocs, Clio, Lexis/Nexis

Must have strong interpersonal skills, ability to work with clients, the public and individuals at all levels of the organization in a positive, collaborative manner.

Positive attitude and willingness to be a team player.

Exceptional organization skills, strong self-motivator with high attention to detail.

Excellent time and deadline management skills in fast paced environment, able to juggle multiple projects and re-prioritize quickly and efficiently.

Excellent oral and written communication skills including familiarity with common legal terminology.

Must be able to uphold highest standards of discretion and confidentiality and exercise good judgment on day-to-day decisions.

Qualified applicants, please submit your resume, cover letter and salary requirements via Indeed! No phone calls please!

Job Type: Full-time

Experience:

Receptionist/Administrative Assistant: 2 years

Education:

High school

Location:

Los Angeles, CA

Required work authorization:

United States

Company info

Vicente Sederberg
Website : http://vicentesederberg.com

Company Profile
Our clients are trailblazers, building a new and vibrant industry from scratch. Each and every one of them has made a conscious decision to assume a certain level of risk in order to change the course of history. As trailblazers ourselves, we take pride in being with them every step along the way, helping them navigate and overcome unique legal and regulatory challenges. We understand every aspect of the marijuana industry — even aspects that are not yet fully developed. Whether you are looking to enter the industry or invest in it, we can assist and guide you.

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