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Job Details

PIA Support Assistant

Company name
Legislative Branch

Location
Washington, DC

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Duties

Summary

Copyright is a form of legal protection provided by the laws of the United States (Title 17, U. S. Code) to authors of literary, dramatic, musical, artistic, and other works. The United States Copyright Office, located within the Library of Congress and under the direction of the Register of Copyrights, administers the Copyright Law; advises Congress and government agencies on legal and policy matters; provides international representation on copyright issues; administers the national copyright registration system; provides collections materials to the Library through voluntary registration and mandatory deposit programs; records documents relating to copyright chain of title; administers statutory license provisions of the law, including collecting and distributing royalties; maintains the world’s largest database of copyright public records; and provides information and reference services to the public.

The Office of Policy and International Affairs (PIA) has certain responsibilities for administering the copyright law with special emphasis on policy, legislative, and international matters. The Office assists the Register of Copyrights with the development and presentation of Copyright Office positions and proposals, and shares with the Office of General Counsel responsibility for working with Congress and its committees on matters of domestic legislation. In addition, the Office of Policy and International Affairs has primary responsibility for international aspects of copyright law and policy.

The PIA Support Assistant works under the direction of the Associate Register for Copyrights and Director of Policy and International Affairs.

While performing daily activities, the incumbent is responsible for ensuring proper handling and security of all Library and Copyright Office materials. This is a confidential position with routine and non-routine duties related to sensitive personnel and/or labor relations matters. The position description number for this position is 256811.

This position has promotion potential to GS-11.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, non-bargaining unit position.

The incumbent must undergo and obtain a secret security clearance as a condition of employment.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Responsibilities

Using knowledge derived from formal training, and in consultation with the Supervisor, the incumbent manages the administrative office operations of a complex division requiring complicated administrative assistance whose mission affects a wide range of operations outside the agency and internationally. Serves as the primary point of contact in the Office for phone calls, emails, and scheduling, including with Congressional Offices, executive branch agencies, foreign governments, international institutions, members of the copyright industry, and other offices of the Copyright Office and the Library of Congress.

Performs document creation, formatting, and editing of correspondence, reports, and presentations. Performs proofreading and editing functions, as directed.

Manages calendars and schedules for attorneys and assists them in prioritizing deadlines. Following division protocols, manages most division correspondence, seeking assistance from the Supervisor on unusual matters; reviews incoming mail; and recommends new methods as necessary for providing correspondence services.

Following established guidelines and protocol, makes or coordinates travel arrangements for Office staff who are traveling in connection with domestic and international duties.

Coordinates with the Department of State and United States and/or foreign embassies as necessary to obtain visas and to comply with country-specific procedures. Assists in the preparation of detailed studies analyzing travel program efficiency.

As directed, prepares and processes various personnel-related documents that may include personnel evaluations, performance plans, awards, Vacancy Announcement Requests, and Personnel Action Requests. Serves as the point of contact for office Time and Attendance matters.

Independently carries out routine administrative and clerical support functions. Under the general direction of the Supervisor, uses knowledge of assigned programs, priorities, goals, and objectives to independently identify workflow problems or other situations that have a negative impact on organizational efficiency. May suggest changes to rectify the problems. Answers staff questions concerning procedures related to procuring supplies and office services.

Using knowledge derived from formal training, and in consultation with the Supervisor, maintains legal and policy files, including copies of laws and treaties, rulemakings, pending legislation, international agreements, Congressional testimony, correspondence, and meeting minutes. Processes routine and confidential materials, including government classified cables from U.S. agencies and embassies. Analyzes legal and policy documents and materials to ensure consistency with established formats and other standards. Organizes documents and materials, creates briefing binders and indices, and writes synopses for use by attorneys. As assigned, may draft reports for use by attorneys in the preparation of their workload.

With general guidance, researches and provides background on the subject matter of meetings, hearings, roundtables, briefings, and conferences as assigned. May attend meetings, prepare minutes, and follow-up on action items with appropriate staff members.

Writes and edits contributions for periodic reports, budget processes, evaluations, and similar organizational obligations; manages deadlines; and develops new methods for providing correspondence services.

Using knowledge derived from formal training, and in consultation with the Supervisor, may assist attorneys in researching statutes, treaties, treatises, court opinions, regulations, briefs, and other legal documents; assist in efforts to analyze and evaluate information on cases; and prepare draft reports and memoranda.

Utilizing general guidance, assesses and compiles specialized source material, utilizing Copyright Office records, legal reference files, the Internet, and electronic databases such as Lexis and Westlaw. Provides support in the verification of case citations, quotations, and references.

May conduct complex searches of extensive legal documents, court cases, and/or statutory references as requested under the supervision of attorneys.

Coordinates with Congressional offices, government agencies, international institutions, members of the copyright industry, and offices of the Copyright Office and Library of Congress to achieve successful programs.

Other duties as assigned.

Supervisory status

No

Promotion Potential

11

Who May Apply

This job is open to…

Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.

Questions? This job is open to 1 group.

Job family (Series)

0301 Miscellaneous Administration And Program

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Requirements

Requirements

Conditions of Employment

No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of administrative office operations in a legal environment.**

Ability to perform legal support functions.**

Ability to interact collaboratively with others, exercising judgment and discretion in order to provide consultation and liaison services.

Ability to plan and execute work.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

Education

Additional information

By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The selected applicant may be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, Ethics in Government Act of 1978.

Are you a veteran? Please indicate the type of veterans’ preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans’ Preference will not be considered in the application process. For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

To preview questions please click here .

Background checks and security clearance

Security clearance

Not Applicable

Required Documents

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.

If you are relying on your education to meet qualification requirements:

You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found “ not qualified .”

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Company info

Legislative Branch
Website : http://www.tax-heaven.net/us-tax/united-states-tax-court.html

Company Profile

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