Franciscan Health, Inc.
WHAT WE NEED A multi-tasker extraordinaire WHO WE ARE LOOKING FOR Behind every good manager is a superior administrative assistant \u2013 the person who really gets things done. The person who responds to calls, edits correspondence, schedules meetings and updates office records - all before noon. We know your skills are in high demand in many offices but when you work with Franciscan Health you\u2019ll go home each day knowing that you played a part in providing exceptional health care. Are you good at following directions? Do you have great MS Office skills and an equally pleasant phone style? Do you love creating schedules, planning meetings, updating records and handling correspondence? If you are dependable, organized and looking for a great place to call your career home, we\u2019re looking for you. WHAT YOU WILL DO Respond to calls and\/or visits from physicians, staff, patients and the public.\u00a0 Assist all management team with any special reports as needed, various statistical data, graphs, etc.\u00a0 Perform administrative duties for various management staff, including transcription of dictation (i.e. transcribing correspondence and reports), proofreading, and editing typed material. Drafting of some correspondence also required. Coordinate and schedule all meetings, special functions and luncheons if necessary.\u00a0 Assist in preparation of agenda and documentation of meeting proceedings for management and staff meetings and subsidiary organizations.\u00a0 Prepare routine and specialized letters, memoranda\u2019s, reports and records. Initiate telephone calls as needed and as directed. Create and update files using Microsoft Word, Excel and Outlook.\u00a0 Establish, maintain\u00a0and revise\u00a0record keeping filing systems and archives. Responsible for contacting record storage contractor when files need to be stored and keeps inventory list up to date in manual. WHAT IT TAKES TO SUCCEED Strong customer service skills Proficient computer skills Professional telephone etiquette Ability to interact with others in a calm, friendly and caring manner Active listening skills and empathy toward others High attention to detail Strong organizational and analytical skills Follow well-defined instructions and comply with regulations, standards and procedures Ability to multi-task in a fast-paced environment Maintain confidentiality of sensitive information WHAT WE'RE LOOKING FOR Bachelor's Preferred 3-5 Years Experience License(s): Certification(s): Travel:\u00a0Never or Rarely
Franciscan Health, Inc.