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Job Details

Administrative Assistant - West Lafayette - Office of Research amp Partnerships

Company name
Purdue University Northwest

Location
West Lafayette, IN

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Job Description:

Assist efforts of Director and communications staff in the administrative management of all duties relating to their position. Serve as receptionist, and liaison for all campus and external contacts. Develop strong relationships with Purdue faculty and staff. Develop efficient project tracking and filing procedures. Serve as a facilitator in coordinating projects and events, and in the communication of information from the office of the Director. Coordinate meetings, conferences, itineraries, etc. Assemble data, prepare and aid in preparation of communication materials and reports. Early stage preparation of communication materials, manage distribution of communication materials. Supervise student staff and perform tasks as assigned by Director. Organize and coordinate appointments for interviews, photo and video shoots with students and faculty. Coordination of meetings and event planning.

Required:

High school diploma / GED.

Four years of office management, high level administrative or secretarial experience.

Strong verbal and written communication with skills in composing, proofreading and editing correspondence.

Excellent customer service skills with ability to interact effectively with people from various levels of the University

Exceptional interpersonal skills with the ability to influence and build work relationships among a diverse workforce.

Strong organizational and time management skills with emphasis on accuracy and attention to detail

Motivated individual with ability to efficiently multi task, work under pressure, handle interruptions and meet deadlines

Creative, thorough and professional with ability to identify and determine problems, analyze information and implement solutions

Capable of taking initiative, assuming responsibility and handling confidential information with discretion

Ability to work independently and collaborate in a team environment

Must possess a learning orientation to changing technology

Ability to search/mine data from University and external websites

Proficient in: Microsoft Word, Outlook, Excel, PowerPoint and Internet software

Preferred:

Supervisory experience

Bachelor's degree Communications, Public Relations, English, Business administration or related field

Working knowledge of University procedures, regulations and structure

Collaborative software such as SharePoint and Adobe design software

Print and web design, enhanced capabilities such as importing/exporting Excel data and inserting graphics desired

Additional Information:

Purdue will not sponsor an employment related visa for this position.

A background check will be required for employment in this position.

FLSA: Non-Exempt (Eligible for Overtime).

Retirement Eligibility: PERF/Non-exempt defined contribution plan.

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Company info

Purdue University Northwest
Website : http://www.pnw.edu

Company Profile
We are Purdue University Northwest, part of the internationally-respected Purdue University system and the fifth-largest public university in the state of Indiana On February 26, 2014, Purdue University announced a plan to unify the administration of the university’s two northwest Indiana campuses, Purdue Calumet and Purdue North Central. On July 18, 2014, the Purdue Board of Trustees approved Purdue University Northwest as the name of the unified Calumet and North Central campuses. Dr. Thomas Keon, Chancellor of Purdue Calumet, was appointed Chancellor-Designate of Purdue Northwest on November 20, 2015. Once unification is complete, Purdue Northwest will be a comprehensive university enrolling more than 15,000 students, employing more than 1,500 faculty and staff, and offering more than 70 graduate and undergraduate programs of study on two campuses. The current target date for completion of unification is July 1, 2016.Purdue University Northwest, in the land grant tradition of learning, discovery and engagement, provides high quality, affordable undergraduate and graduate education to students of Northwest Indiana and beyond. We create a welcoming environment that promotes critical inquiry through experiential learning, faculty scholarship, civic engagement and community partnerships.Purdue University Northwest will be the institution of choice in Northwest Indiana and beyond as the center for education, innovation, economic development and culture.

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